How to Take Great Meeting Notes
A OneNote Zip Tip by Mike Song

          Mike Song

Hi and welcome to the Get Control Webinar site!  I’m Mike Song and you are going to love today’s OneNote Zip Tip. This tip is for anyone who attends meetings and wants to learn how to take great meeting notes. OneNote has an amazing template tool that allows you to take structured and effective meeting notes. The BIG MEETING OUTCOME allows you to summarize the meeting. Next, the Action Items are at the top making them really easy to find and follow up on. The general meeting notes are bullet-pointed below so that they are easy to read. This will help you take 40% more effective notes each time!

Create your meeting notes template:

1. Open OneNote and type the BAM template
2. Click on Insert.
3. Click on Page Templates > Page templates (again)
4. Click on Save current page as a template and name it
5. Click on your BAM template.

Access your OneNote template:

1. Click Insert
2. Click Page Templates
3. Select your BAM template

Taking exceptional meeting notes is an invaluable skill for administrative professionals, salespeople, and managers alike. Admin professionals rely on accurate records to keep operations running smoothly, while salespeople use them to close deals and meet client needs. Managers need comprehensive notes to make informed decisions and delegate tasks effectively. In an age where information is currency, these professionals must excel at capturing key insights, action items, and outcomes during meetings. OneNote’s template tool can be a game-changer, enhancing their ability to streamline processes, boost productivity, and deliver exceptional results. Mastering the art of note-taking is a non-negotiable for success in these roles.

Click here for a complete training brochure or click here if you’d like to chat about training for a team at your organization. 

 How to Use Microsoft Teams Speaker Coach
A Zip Tip by Mike Song

Hi and welcome to the Get Control Webinar site!  I’m Mike Song and you are going to love today’s Zip Tip. Microsoft Teams Speaker Coach is a great way to improve your speaking skills in meetings. It provides real-time feedback on your pace, volume, and use of filler words. You can also get a summary report after the meeting with more detailed feedback.

Here are the steps on how to turn on and use Speaker Coach:

1. Start a meeting in Microsoft Teams.
2. Click on the three dots in the bottom right corner of the meeting window.
3. Select Turn on Speaker Coach.
4. Speak as you normally would during the meeting.
5. Speaker Coach will provide feedback in real-time.
6. After the meeting, you can view a summary report of the feedback.

Here are some of the things that Speaker Coach will provide feedback on:

• Your pace
• Your volume
• Your use of filler words
• Your use of inclusive language
• Your use of active voice
• Your use of pauses

Speaker Coach is a great way to improve your speaking skills in meetings. It’s easy to use and provides valuable feedback.

Here are some additional tips for using Speaker Coach:

• Speak naturally. Don’t try to change your speaking style too much.
• Pay attention to the feedback. Speaker Coach’s feedback can help you identify areas where you can improve.
• Use the summary report. The summary report provides more detailed feedback that you can use to track your progress.

I’ve been providing incredible Microsoft 365 tips like this for the past 20 years. Check out my blog for more tips and our website for more info.

Enhance Communication in MS Teams via Closed Caption Translation:
A Zip Tip by Mike Song

Hello, fellow MS Teams users! Mike Song here, bestselling author of the renowned book, “The Hamster Revolution.” Today, I’m excited to share an amazing feature in MS Teams that will revolutionize the way you communicate with your teammates, clients, and partners. Get ready to turn on Closed Caption translation in your own language! This feature will not only improve inclusivity but also foster better understanding during meetings and conversations. So, let’s dive right in!

Step 1: Open MS Teams and navigate to Settings:

Firstly, launch your MS Teams application. You can find it in your app menu or simply search for it. Once it’s open, take a moment to look at the top-right corner of the screen. You’ll find a profile picture or initials. Click on it and select “Settings” from the drop-down menu.

Step 2: Access the Accessibility Settings:

Next, within the Settings menu, scroll down and click on “Accessibility” on the left-hand side. This section allows you to customize various accessibility features to suit your needs.

Step 3: Enable Closed Caption Translation:

Now, in the Accessibility settings, you’ll find a section called “Closed captions.” Look for the option “Translate captions into my language.” Toggle the switch to the “On” position. This action will enable closed caption translation in your preferred language.

Step 4: Choose Your Preferred Language:

Afterward, click on the drop-down menu labeled “Choose your language.” Here, you’ll see a list of available languages. Scroll through the options and select your preferred language for closed caption translation.

Step 5: Save the Changes:

Lastly, don’t forget to click on the “Apply” or “Save” button to ensure that your selected settings are saved. With this, you’ve successfully turned on closed caption translation in MS Teams!

Conclusion:

Congratulations! You’ve just unlocked a powerful feature in MS Teams that will greatly enhance your communication experience. Closed caption translation in your own language will help bridge language barriers, making meetings and conversations more inclusive and efficient.

Remember, embracing accessibility features like this is a key aspect of creating an inclusive and productive work environment. So, make sure to share this Zip Tip with your teammates, friends, and colleagues to help them leverage the power of closed caption translation in MS Teams.

To learn more about MS Teams and discover additional tips and tricks, I highly recommend visiting the comprehensive MS Teams training page provided by Get Control. You can access it here.

Thank you for joining me on this journey to empower effective communication in MS Teams. Stay tuned for more Zip Tips, and until next time, happy collaborating!

How to Use PowerPoint Live in Teams to See Slide Notes and
Your Audience Sees Only the Presentation

Hi there, I’m Mike Song, and I’m here to show you how to use PowerPoint Live in Teams to give presentations that are both engaging and informative. This tip is from our Present Like a Rock Star class – you can download our training brochure here.

What the Heck is PowerPoint Live? Great question.

PowerPoint Live is a feature in Microsoft Teams that allows you to present your PowerPoint slides in a live, interactive way. When you use PowerPoint Live in Teams, your audience will only see the slides, while you can see your notes, speaker notes, and other information on your own screen. This gives you the freedom to focus on your presentation and interact with your audience without having to worry about flipping through slides or reading from a script. 

Here are the steps.

1. Open the PowerPoint presentation that you want to present.
2. In the top right corner of the presentation, click the Share button.
3. Under Share content, select PowerPoint Live.
4. If you want to start presenting on a specific slide, select that slide from the list.
5. Click Share.

Your Teams audience will now see the slides of your presentation, while you will see your notes, speaker notes, and other information on your own screen with PowerPoint Live. You can use the controls at the bottom of the screen to move through the slides, zoom in and out, and interact with your audience. 

Tips for Using PowerPoint Live

Here are a few tips for using PowerPoint Live to give great presentations:

• Use your notes and speaker notes to help you stay on track.
• Use the laser pointer to highlight important points.
• Use the chat feature to interact with your audience.
• Ask questions and get feedback from your audience.

Conclusion

PowerPoint Live is a great way to give engaging and informative presentations. By using PowerPoint Live, you can focus on your presentation and interact with your audience without having to worry about flipping through slides or reading from a script.

I hope this blog post has been helpful. If you’d like more info on Team Training, just click here and let us know what you need!

Keywords: How to use PowerPoint Live in Teams, PowerPoint Live tips, PowerPoint Live presentation tips

Your Digital Skills Training Experts,

Unlocking the Power of Exact Search: Outlook Email Search Tips

As a professional, you probably spend a lot of time searching through your emails, documents, and other digital files to find the information you need. But have you ever found yourself frustrated by the sheer number of search results that come up when you type in a simple keyword or phrase? If so, you’re not alone. Fortunately, there is a simple trick that can help you streamline your searches and find what you need more quickly and easily. That trick is exact search, and it’s a game-changer when it comes to search efficiency.  Ready? This is one of my favorite Outlook email search tips.

So, what exactly is exact search? Essentially, it’s a way of telling your search engine to look for a specific phrase or word exactly as you type it, rather than returning results that contain variations or partial matches of the term. You can execute this Outlook email search tip by enclosing your search term in quotation marks. For example, if you want to search for emails that contain the phrase “out of the office,” you would type “out of the office” (with quotation marks) into the search bar.

The benefits of using exact search are numerous. First and foremost, it allows you to find the information you need more quickly and easily, as you can eliminate irrelevant results that may contain only part of your search term or related words. This can save you a lot of time and frustration, especially when searching through large amounts of data. Additionally, this Outlook email search tip can help you to avoid mistakes, such as accidentally sending an email to the wrong recipient because you didn’t notice a similar-sounding name in the search results.

But exact search isn’t just limited to Outlook. It can be used in a variety of platforms and search engines, including Gmail, Google, and Teams. Here’s a list of some of the most commonly used platforms and search engines where exact search is available:

• Outlook
• Gmail
• Google
• Teams
• Slack
• OneDrive
• SharePoint
• Dropbox
• Evernote
• Trello

It’s worth noting, however, that exact search may not work in all search engines or platforms. For example, it may not work in the search bar of some websites, or in the search function of some software applications. Additionally, some search engines may have different ways of implementing this Outlook email search tip, such as using the “+” sign instead of quotation marks.

In conclusion, if you’re looking to improve your search efficiency and productivity, exact search is a simple but powerful tool that you should definitely be using. By enclosing your search term in quotation marks, you can eliminate irrelevant results and find the information you need more quickly and easily. And with its availability in a wide range of platforms and search engines, there’s no reason not to start using it today. So go ahead and give it a try – you’ll be amazed at how much time and frustration it can save you in the long run.

Your Digital Skills Training Experts,

LEADER TIP:  Use Delay Send in Outlook!

Why Leaders Must Use Delay Send in Outlook.

As corporate professionals, we’re all familiar with the stress that comes with managing our inboxes. The constant barrage of emails can be overwhelming, and it can be tough to strike the right balance between being responsive and maintaining boundaries around our work-life balance. One tool that can help with this challenge is the Delay Send feature in Outlook. In this blog post, we’ll explore how to use Delay Send to take control of your email timing, boost your productivity, and reduce stress.

What is Delay Send in Outlook? First, let’s define what Delay Send is and how it works. Delay Send is a feature in Microsoft Outlook that allows you to write an email and schedule it to be sent later. This means that you can draft your message whenever inspiration strikes, but delay the sending until a more appropriate time, such as during work hours. With Delay Send, you can ensure that your messages get the attention they deserve while also being considerate of your colleagues’ time.

How to use Delay Send in Outlook now that we know what Delay Send is and why it’s useful, let’s dive into how to use it. The steps for using Delay Send differ slightly between the desktop version of Outlook and the mobile app, but the overall process is simple and easy to master.

To use Delay Send in Outlook mobile app, follow these steps:

• Open the email you want to send
• Address it and type your message as usual
• Tap the three-dot button icon in the top right corner
• Select “Schedule Send”
• Choose the date and time you want the email to be sent
• Hit “Send”

To use Delay Send in the Outlook desktop version, follow these steps:

• Compose your email as usual
• Click on the “Options” tab in the top menu
• Select “Delay Delivery”
• Choose the date and time you want the email to be sent
• Hit “Close”
• Hit “Send”

Now that we know how to use Delay Send, let’s explore the benefits of this feature. By using Delay Send, you can:

• Avoid disturbing your colleagues on weekends or outside of work hours
• Reduce the chances of important emails getting lost in a flood of incoming messages
• Optimize the timing of your messages for maximum impact and effectiveness
• Regain control over your email inbox and reduce stress

With the right tools and strategies, managing your email inbox can become less of a source of stress and more of a productivity booster. By mastering this tip, you can take control of your email timing and enjoy greater success at work and in life. We hope this post has been helpful in explaining how to use Delay Send and highlighting its many benefits. To see a video tutorial on how to use Delay Send in Outlook, click here. If you’re interested in learning more about digital skills training for your team, please reach out to us at info@getcontrol.net. Thanks for reading!

Your Digital Skills Training Experts,

PC Users: For the best view, click the expand button in the lower-right corner of the video ⇑

Try This Transformer Tip!

You can save time when you transform things in the world of Microsoft 365. To transform an email into a Teams chat, just click the Share to Teams icon, and just like that, the email is transformed into a Teams message. You can also send this email to OneNote by clicking the Send to OneNote button. You can then guide this message to a specific page.

Transform an Email into a Teams Chat in a Flash!

Open the email > Click the Share to Teams icon > Share To Type in Name or Group > Click Share.

When You Get an Email – Transform it into a OneNote Page.

Open the email > Click the Send to OneNote icon > Select the Section or Page > Click OK

Transform your email into a Scheduled Action.

Left-click and drag the email to the calendar icon > Select a date/time > Click Save & Close

Now that you are a transformer, you can save a great deal of time and get control of your digital day with this amazing time management practice. Isn’t that an excellent tip?  Why not share it with your team?

Complete the Form and Get More Done!

For more Teams, Excel, and Outlook tips and tricks, complete the form on this page. If you meet with us to discuss Team Training — you will receive a free copy of our bestselling book Zip Tips: The Fastest Way to Get More Done.

Your Digital Skills Training Experts,